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Meeting Rooms: Frequently Asked Questions
- Why book an HQ meeting room?
- Why outsource your meeting rooms?
- What types of meetings does HQ accommodate?
- Is meeting room support available?
- What kind of experience will I have with an HQ meeting room?
- What is included in an HQ meeting room?
- Is catering available for my meeting room?
- Are any other business center amenities available with a meeting room?
- Can I be reached during my meeting?
- Is your meeting room pricing easy to understand?
- Is there any benefit in being a frequent HQ meeting room customer?
1. Why book an HQ meeting room?
HQ has 3,700 meeting rooms conveniently located in prime office buildings near major transportation hubs. Your meeting room, board room, or conference room delivers a professional atmosphere equipped with high-speed Internet service and free local calling. Our professional meeting room staff has the skills to accommodate your needs from presentation preparation to technical assistance. Photocopiers, color laser printing, facsimile and binding services are also available for our meeting room clients. In short, we have all the accommodations to make your meeting a success.
2. Why outsource your meeting rooms?
HQ meeting rooms are the solution for low-cost flexible meeting space. We are able to accommodate any meeting room need — from standard meeting rooms to conference room and board room functions. The HQ meeting room support staff is available on demand to handle specific requests. With an HQ meeting room you get a professional workspace, allowing your meetings to be more productive.
3. What types of meetings does HQ accommodate?
An HQ meeting room is cost-effective and tailored to meet your needs. Whether it is a standard meeting room, training room, conference room or board room, we've got you covered. An HQ meeting room includes amenities such as free calling and high-speed Internet service. The meeting room support staff ensures that HQ meeting rooms portray a professional environment, free from the headaches and hassles of a busy office or hotel, so you can focus on your business.
4. Is meeting room support available?
Yes! Meeting room staff specifically trained in managing high-level meetings will service your HQ meeting room. Should you require equipment setup or administrative preparation for your meeting, our staff has the tools and know-how required to assist. HQ meeting room staffs are trained in accommodating all of your needs, whether you need a standard meeting room, a training room, a conference room or an interview room.
5. What kind of experience will I have with an HQ meeting room?
An HQ meeting room will allow you and your guests to focus on your work. And since our staff supports our meeting rooms, you will have no outside distractions. Your attendees will be greeted by a professional team in our spacious reception areas and shown to your assigned meeting room. HQ meeting rooms are available in different styles, including training rooms, conference rooms, interview rooms and board room layouts.
6. What is included in an HQ meeting room?
Our staff will have your meeting room waiting for your use according to your specific layout. You can choose from a standard meeting room, training room, conference room or board room. Free flip charts and white boards, free high-speed Internet access and free calls are readily available in HQ meeting rooms. TV/VCRs are also available for free. Plus, you will have expert meeting room staff available to streamline your presentation setup. Catering is included with a full-day meeting room standard package and also available for a half-day meeting room booking.
7. Is catering available for my meeting room?
Yes, whether you choose a standard meeting room, conference room or board room, catering is included with a full-day meeting room standard package. Catering is also available for a half-day meeting room booking. We'll handle the ordering and delivery to your meeting room so you can focus on your meeting.
8. Are any other business center amenities available with a meeting room?
HQ business centers feature business lounges in addition to a number of meeting room, conference room and board room configurations. Self-service coffee, tea and water is complimentary for your meeting room guests. As a meeting room client you may also access our secretarial services for presentation preparation, as well as our photocopying, fax, printing and binding services.
9. Can I be reached during my meeting?
An HQ meeting room allows you to focus. If you expect to be contacted please instruct your meeting room receptionist how you would like your calls to be handled. Our receptionists will handle your messages or forward calls to your meeting room, conference room or board room according to your instructions. This means that you can receive calls in your meeting room or have them held until a time that is convenient for you.
10. Is your meeting room pricing easy to understand?
HQ meeting rooms feature standard pricing with optional amenities available. With pricing by the day or half-day, our meeting room pricing is both flexible and easy to understand.
11. Is there any benefit in being a frequent HQ meeting room customer?
Everyone can benefit from an HQ meeting room. Ask about special discounts for multiple meeting room bookings. If you are a frequent customer you may also be eligible to take advantage of our corporate meeting room booking process.
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